ADA Workplace Accommodation

Request a Workplace Accommodation

Pursuant to the Americans with Disabilities Act and UNM Policy 3110, qualified individuals with a disability or serious medical condition may seek reasonable accommodations in the workplace.  

FOR STUDENTS SEEKING AN ACADEMIC ACCOMMODATION: Please contact UNM Accessibility Resource Center to arrange for academic adjustments in your classes or academic program.

Employees may use the above linked Accommodation Request Form to begin the accommodation process, or may request an accommodation directly from their supervisor. To assist both employees and supervisors through this process, please review the guidance in the below dropdown menus.


  1. Make the Request. The employee is responsible for requesting a workplace accommodation for a disability or serious medical condition. The request can be made to the employee's direct supervisor of to CEEO via an  Accommodation Request Form. Verbal requests for an accommodation are acceptable, but it is best practice to put the request in writing. Make or save copies of any documents you provide to your supervisor. 
  2. Engage in the Interactive Dialogue. Speak to your supervisor or the UNM ADA Coordinator to discuss your specific accommodation request, the limitations that are created by your disability or serious medical condition, and the essential functions of your job. This dialogue is meant to be informal and serve as an opportunity to strategize how to implement the most effective accommodation. Document the process, including who was in attendance and what was communicated. 
  3. Follow Up. If your supervisor has not responded to your request, ask them what might be delaying a response. Inform the ADA Coordinator if necessary to ensure the accommodation process progresses, and especially if more than  fifteen (15) days have passed since you made your request to your supervisor. 
  4. Medical Documentation. While your supervisor may request a doctor's note for absences or appointments, you are not required to provide medical documentation, diagnoses, or other protected health information to your supervisor. If your supervisor requests such documentation, ask your medical provider to complete the Medical Inquiry Form and send it to CEEO via hand-delivery, mail, or fax at (505) 277-1356. CEEO will keep this information secure and confidential, and will notify you and your supervisor of whether your medical documentation confirms you are a qualified individual with a disability under the ADA. 
  5. Accommodation Agreement. If you and your supervisor are in agreement about your accommodation request, you do not need to hold a meeting with a UNM ADA Coordinator. Rather, you and your supervisor may draft and submit an accommodation agreement, utilizing a CEEO accommodation agreement template, and submit it to CEEO upon completion. In limited circumstances, an ADA Coordinator may make revisions or ask to meet to ensure that the accommodation is reasonable under the ADA. If needed, an ADA Coordinator or Accommodation Specialist can assist with drafting the accommodation agreement. 
  6. Other Resources. Other University offices may be able to assist in certain circumstances, and include: 
    • Human Resources (for staff): for an analysis of essential job functions, FMLA options, short or long-term disability, and other benefits. 
    • Office for Academic Personnel (for faculty and instructors): for an analysis of essential job functions, FMLA options, short or long-term disability, and other benefits.
    • CARS or Ombuds: for a confidential space to discuss your accommodation request before speaking with your supervisor. 
    • CEEO: in the event your supervisor denies your accommodation; changes an existing accommodation without your discussion and agreement; if your accommodations are not being met; or if you and your supervisor cannot come to an agreement on an accommodation. 
  7. Update as Needed. If the accommodations you received are not working as expected or your medical condition or disability worsens or improves, notify your supervisor and engage in the Interactive Dialogue to determine whether your approved accommodations should be adjusted. Provide any agreed upon updates to the ADA Coordinator. 
  1. Listen to the Employee's Request. The employee is responsible for requesting a workplace accommodation. Verbal requests are acceptable, but written is best. PLEASE NOTE: an employee may communicate they are having difficulty without saying they need an accommodation (e.g., "Sorry I haven't been on time lately, I am taking new medications"). If this occurs, start the Interactive Dialogue. 
  2. Important Reminders for Supervisors: 
    • Accommodations and accommodation requests are confidential. 
    • A supervisor CANNOT deny an accommodation without first holding an interactive dialogue AND consulting with the UNM ADA Coordinator. 
    • Accommodation documents should be kept separate from the employee's personnel file. 
    • Keep performance conversations entirely separate from accommodation conversations. 
    • The department bears the cost. For assistance, use the Reasonable Accommodation Funding form. 
  3. Begin the Interactive Dialogue. Supportively discuss the request, limitations, and essential job functions. Document the process.
  4. Readily Accommodate When Possible. For swift implementations like ergonomic keyboards or software, make efforts to obtain them immediately and document the fulfillment.
  5. Seek Advice. Contact the ADA Coordinator if guidance is needed navigating the process.
  6. Medical Documentation. Supervisors cannot require employees to provide specific diagnoses or PHI. Documentation to confirm a disability must be sent directly to CEEO.
  7. Accommodation Agreement. Utilize the CEEO template for agreements reached between supervisor and employee.
  8. Other Resources. HR, Academic Personnel, CARS, and Ombuds can provide supplemental support.
  9. Check in and Update as Needed. Engage in the Interactive Dialogue if the condition or effectiveness of the accommodation changes.